Family Session Booking Form

Please fill in this form so I can find out more about you and your family. And please read and sign the booking agreement to confirm your session. Thank you!

Step 1 of 2 - Your details

Name*
First Last
Email*
Phone*
Address*
Street Address Address Line 2 City ZIP / Postal Code Country

Your children's names and dates of birth*
Your spouse's name if attending the photo session
Family Photography Agreement*
- I agree
- I disagree
Thank you very much for choosing Vicki Knights Photography. This agreement ensures you know what to expect every step of the way. DEPOSIT & PAYMENT SCHEDULE: 100% of the session fee is due to reserve the date of the session. In the event of cancellation, the deposit paid is non-refundable. If the session has to be rescheduled within 1 month of the session, a rescheduling fee of £50 will be payable. The prices of products ordered are payable in full on ordering from your gallery. I maintain the right to reschedule if needed due to bad weather, illness or emergency. If I agree that the weather is so bad that the session can’t take place, then I will reschedule your shoot at no extra cost. If you are more than 30 minutes late to your session or do not show up, then your session fee is forfeited. If you wish to reschedule your session after this, you will need to pay the session fee again. ONLINE ORDERING: Your secure online gallery will be ready within 2 weeks of the session. This will be live for 5 days for you to view and share with family and friends. The gallery will automatically be taken down after 5 days so please email or telephone with your order before this time. A £20 re-hosting fee is applicable if you require the gallery to be made live again to make your choices. Your images will be kept on file for a minimum of 12 months (4 months only if you don’t place an order from your initial online gallery). You can request for your gallery to be made live again for a further 5 days during this period, for a fee of £20. COPYRIGHT & MODEL RELEASE: Vicki Knights Photography retains copyrights on all images (including those purchased as digital files on USB) and reserves the right to use and publish in their portfolio, advertising material (including print, web, blog, social media channels and promotions on 3rd party websites), publication, competitions and any other purpose and in any manner and medium unless written refusal is provided by the client. Purchased prints must not be copied or scanned. Under no circumstances can the client use the images for profit, commercial endeavour, in competitions or for professional display. If purchased digital images are to be used online, Vicki Knights is to be referenced as the photographer. LICENCE: Vicki Knights shall be granted artistic license in relation to the poses photographed and the locations used. The photographer’s judgement regarding the locations/poses and number of images taken shall be deemed correct. Due to the vagaries of the weather and the willingness of subjects it may not be possible to capture all the images requested. HEALTH & SAFETY: Please make sure that there is a dedicated carer available at all times during the shoot who will be responsible for the welfare of your child/children. While every care is taken to ensure the safety of the children at all times, Vicki Knights can not be held responsible in the unlikely event that your child becomes injured during the shoot, either outside on location or at your home. LIMIT OF LIABILITY: In the unlikely event that the photographer is injured or becomes ill, or has an extreme emergency that prevents her from attending the session, Vicki Knights Photography will make every effort to reschedule the session. If for whatever reason this is not possible, responsibility and liability is limited to the return of all payments received for the session purchased. Vicki Knights Photography takes the utmost care with respect to transportation, processing and storage of the photographs. However, in the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond Vicki Knights Photography's control, Vicki Knights Photography liability is limited to the return of all payments received for the portrait session and/or products. PRINTS/PRODUCTS: Your products will be ready within 5 weeks of payment being received (although I do aim for sooner than this). I will arrange a convenient time to deliver these to you (if you are within 45 minute round drive of Hindhead, Surrey), for you to collect from my home in Hindhead or for a courier delivery. Thank you for choosing me to photograph your family. I’m looking forward to working with you to provide an enjoyable experience and a beautiful set of photographs.
Date*
Signature*

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